7 Tips for a Healthy Workplace small image.

7 Tips for a Healthy Workplace

If you manage an office, you’ve likely seen how fast germs can spread. If one employee comes to work sick, it’s usually not long before their colleagues start sniffling. According to research from the University of Arizona, a single sick employee can infect half of the office’s commonly touched surfaces in just a few hours. By the end of the day, the risk of getting sick from a contaminated object is still high because it only takes a small amount of exposure to catch something.

Even if your employees understand infection control, it can still be a challenge to keep a workplace clean and healthy. What if your office contains hundreds, or possibly even thousands, of workers? The good news is that there are several ways to improve workplace cleanliness, no matter the size of your workforce. We’ll share some tips for achieving a cleaner and healthier work environment and show you how easy it can be.

Importance of a Clean Workplace

A clean office is essential to your employees’ health and well-being, regardless of your industry. When you focus on hygiene, you reduce exposure to harmful viruses, bacteria, mold and dust. Having a clean work environment offers many benefits, such as:

  • Improving air quality.
  • Boosting productivity.
  • Leading to fewer sick days.
  • Improving employees’ mental health.
  • Making a great impression on clients.

Overall, a clean office makes employees healthier, happier and more efficient. It shows you care about your staff and the environment, and it can also help visitors feel more confident in your company.

Use green cleaning products

7 Tips for a Healthier Office

Ready to make your employees feel appreciated and more comfortable at work? The following tips will show you how to have a healthy workplace:

1. Hire Professional Cleaners

Sometimes, it’s best to leave cleaning tasks to the professionals, especially if you own a large office building or want to ensure your workplace is sparkling. Cleaning professionals are trained to clean and disinfect an office’s surfaces thoroughly and efficiently, including common germ-filled areas and hard-to-reach places. They have the experience, supplies and training to keep your office as germ- and stress-free as possible.

2. Use Green Cleaning Products

Cleaning products should create a healthier environment, but some cleaners, such as those containing hazardous chemicals, can actually make employees feel sick. Many standard cleaning products reduce indoor air quality and cause headaches and throat and eye irritation. Some may cause asthma attacks in certain individuals.

Green cleaning products, on the other hand, do not contain hazardous chemicals and are therefore less likely to make employees sick. Sustainable products are also better for the environment since they include nontoxic ingredients and come in recyclable packaging. To create a truly clean office that promotes good health, go with green cleaners whenever you can.

3. Send Sick Employees Home

According to the Occupational Safety and Health Administration (OSHA), employers must keep a clean and healthy work environment for their employees. While it may not always be obvious if an individual is sick, you’ll want to encourage workers to go home if they complain of symptoms or show signs of illness. If you feel an employee is putting their co-workers at risk of becoming ill, you can require them to go home, even if they say they can work.

By sending a sick person home, you make your other workers feel much more comfortable, and you give the ill employee a chance to recover. Truthfully, many individuals want their sick co-workers to stay home, and it upsets them when they come to work. According to an Office Pulse survey, one in five business professionals would give up a vacation day to keep a sick co-worker home.

Sending an ill employee home is also better for business. Every person who comes into contact with the individual’s germs and gets sick will cause higher productivity loss. Depending on the illness, they could wind up missing days of work — maybe even weeks. It’s better to send one employee home than lose several members of your team within the same period.

4. Give Your Employees Sick Time

About a third of employees will come to work when they’re sick because they don’t want to lose their vacation time. It’s understandable that workers don’t want to spend their vacation lying in bed when they’d rather be relaxing on the beach. By offering sick time, employees won’t have to sacrifice their vacation days and will be more likely to take time off to recover. As a result, they’ll avoid going to work and possibly sharing their germs with co-workers and clients.

If you have a sick time policy in place, make sure employees know you support and encourage them to stay home when they don’t feel well. That way, they won’t feel pressured to come to work while sick or feel guilty for being absent.

5. Offer Hand Sanitizer

Hand sanitizer is a simple and affordable way to stop the spread of germs in the workplace. Providing hand sanitizer containing at least 60% alcohol can decrease the number of germs employees encounter throughout the day. When people don’t have time to wash their hands with soap and water, hand sanitizer offers a convenient, time-saving solution. It can be especially helpful in germy areas like meeting rooms, break rooms or employees’ desks.

To ensure your employees can use hand sanitizer easily, make sure the dispensers are accessible and easy to see. Place them next to commonly touched surfaces such as doorknobs and copying machines, and encourage your workers to help themselves. Simple interventions like giving individuals hand sanitizer might reduce their risk of getting infected by a workplace virus to less than 10%.

6. Keep Bathroom Soap Dispensers Full

One of the most frustrating restroom-related experiences is finding an empty soap dispenser at the sink. Just like toilet paper dispensers, soap dispensers should rarely, if ever, be empty. Show your employees you care about their health and well-being and always make sure the soap dispensers in the bathrooms and kitchens are full.

Germs spread when people touch a contaminated surface and then touch their eyes, nose or mouth. Therefore, an easy and extremely effective way to prevent the spread of illness is to encourage employees to wash their hands regularly. It’s critical for your cleaning staff to monitor the soap supply and keep the dispensers full.

7. Remove Clutter

The presence of clutter can have detrimental effects in the workplace. It can make it harder to clean and disinfect surfaces because it gets in the way. Clutter also takes a toll on mental health and can lead to increased stress, which weakens the immune system.

Employees might not have the time they need to remove clutter from their desks during a regular workday. To solve the clutter problem, consider scheduling time for workers to tidy up their workspaces at least every quarter or once a year. They will feel less pressured to rush through the process if they have time in their schedule to declutter, and they’ll enjoy an organized, easy-to-maintain space as a result.

Create a Healthy Workplace With Shine Facility Services

Create a Healthy Workplace With Shine Facility Services

A clean, healthy work environment supports employee well-being and promotes productivity. It’s much easier to focus on the job when you don’t have to waste time worrying about germs or illness. As a manager, you may be wondering how to keep up with cleaning tasks and ensure a high level of cleanliness and safety for your staff. You don’t have to handle the challenge alone. At Shine Facility Services, we’ll take care of it for you.

At Shine, we are committed to providing high-quality commercial cleaning services and exceeding our clients’ expectations. Our trained professionals use the latest and most effective green cleaning products to make your workplace healthier for employees and give your company a competitive edge. To learn more about our eco-friendly cleaning services, contact us today — we’ll be happy to meet your needs!

Understanding LEED Certification and commercial cleaning.

Understanding LEED Certification and Commercial Cleaning

Today, many companies are taking on sustainability and green initiatives to have a more positive impact on the environment and human health. The LEED certification program gives the framework for buildings to be more environmentally responsible and recognizes these achievements with different levels of certification. These designations are attractive to potential residents and tenants, as well as investors and the general public.

While LEED certification covers many different facets of a building’s construction, design and day-to-day operations, a huge part of it is the cleaning products and methods used in the building. Making sure that only non-toxic cleaning solutions are used contributes to a more positive environmental impact, as well as a much healthier environment inside the building. Choosing LEED-certified commercial cleaning companies helps a building achieve and maintain its LEED status and ensure better air quality and human health.

What Is LEED?

What is LEED


LEED is an acronym for Leadership in Energy and Environmental Design, and is a globally recognized certification program that recognizes sustainability and environmental responsibility in building design, construction and operations. The U.S. Green Building Council (USGBC) created this certification program to ensure consistent metrics that promote the most important elements of sustainable building design, including:

  • Energy conservation and savings
  • Water efficiency and conservation
  • Indoor air quality and overall indoor environment
  • Minimized carbon dioxide emissions

The LEED certification program is based on a points system, and points are awarded for each of these main categories, to give a building its total score. Based on this system, a building can then be listed as LEED-certified and go on to achieve higher levels of certification, designated by silver, gold and platinum levels. Recertification is necessary at certain intervals in order to maintain the LEED certification status.

This program gives builders, designers and building owners a framework to follow for measurable solutions in green design, and at all stages — from building design and construction to daily cleaning and maintenance. The program can be used for buildings of all types, too — whether residential, commercial or something else. Homes, businesses, healthcare facilities, schools, churches and even whole neighborhoods can benefit from the LEED certification program.

A LEED certification is an honorable designation that shows the building’s owners and designers care about the environment and are responsible stewards of the earth. It shows a commitment to leadership in green living and sets an example for other companies and communities to strive for.

What Is LEED-Compliant Green Cleaning?

LEED certification isn’t just for new construction — the ratings can also be used to certify existing buildings for renovations, as well as daily maintenance, cleaning procedures and general day-to-day operations. This type of certification is called LEED-EB, or LEED for Existing Buildings. The LEED-EB program involves all of the main aspects of regular day-to-day building operations like energy and water efficiency, recycling facilities or programs, indoor air quality, mechanical systems and maintenance methods, cleaning methods and uses of chemical agents and so much more.

Why Are LEED Certifications Important to Cleaning?

At first, the cleaning methods and supplies that a facility uses may not seem as important as other aspects of LEED certification, but they can have a huge impact on the overall environmental quality of the building, and in turn, the building’s LEED score.

Green and sustainable cleaning services ensure a safer indoor environment with non-toxic cleaning products and more efficient cleaning methods. A green cleaning certification means that the indoor environment of the facility is protected, and the environmental impact of the building and the health of the people who use the facility are also a priority.

LEED Cleaning Standards

professional cleaners disinfecting office desks


When seeking LEED certification for a facility, a LEED-certified green cleaning program will need to be implemented as part of an overall green maintenance plan for the building. A LEED green cleaning policy should include standards to follow for all of the following and more:

  • General-purpose cleaners: Any cleaning solutions or chemicals used in the building must meet strict environmental and safety standards to comply with LEED cleaning certification. Cleaning products need to be used in the proper dilutions and be the mildest possible solutions while still effectively doing their job. Cleaning solutions must be considered non-toxic in their undiluted form, as well as non-corrosive to skin and eyes, and should not contain any heavy metals or ingredients known to cause cancer, asthma or reproductive disruption. Green cleaning products should not contain volatile organic compounds (VOCs), which are disruptive to indoor air quality, and not leave behind harmful residues.
  • Floor and glass cleaners: Specialty cleaners should also adhere to the cleaning standards of LEED, ensuring that the chemicals used do not contribute to a degradation of the environment, air quality or water quality and aquatic life.
  • Vacuums: To comply with LEED standards, vacuum cleaners need to be certified with the Carpet and Rug Institute and their Green Label program. Vacuum cleaners also should not exceed 70 decibels of noise volume when operated.
  • Carpet extractors: Equipment used for deep cleaning of floors and carpets need to have a Seal of Approval from the Carpet and Rug Institute to ensure LEED compliance.
  • Paper products and trash bags: Trash liners or bags, and any paper janitorial products used, such as paper towels, should all meet the U.S. Environmental Protection Agency (EPA) standards. All of these products should be made from renewable or recycled resources and not contain virgin tree fibers.
  • Hand soaps and sanitizers: Any soaps and sanitizers provided in the building for hand washing should not contain anti-microbial agents, unless this is required by other health codes — such as in hospitals and nursing homes.
  • Hazardous cleanup plans: The building must have LEED-compliant procedures to follow for any chemical leaks, spills or other toxic cleanup situations. Plans should minimize any damage to human health and the environment.

Cleaning supplies that meet LEED standards are also often packaged in more environmentally friendly recycled bottles and packages, and should also be recyclable. Energy and water usage, as well as renewability of materials, are also considered in the manufacturing process for green cleaning products.

All of these smaller aspects add up to a greater environmental impact, and it’s easy to see how green cleaning benefits LEED scores overall. A LEED-compliant professional cleaning company will be knowledgeable about these green building certification cleaning requirements.

Why Do You Need a LEED-Compliant Cleaning Company in Order to Be LEED Certified?

Any facility seeking LEED-EB certification will need to make broad policy changes in all day-to-day operations, and the cleaning products and methods used are a huge part of this. In fact, LEED certification requirements include a green cleaning plan for the building.

Because the cleaning requirements of LEED are so specific and are an important, integrated part of the overall plan, it’s best to use a cleaning company that understands corporate cleaning and LEED standards. A knowledgeable green cleaning company will have the right cleaning products and services to keep you on track for LEED certification or maintaining your LEED status.

How to Know If a Cleaning Company Is LEED Compliant

When you choose a cleaning company for your building, they should be listed as a green cleaning company and be knowledgeable and experienced with more environmentally friendly cleaning practices. Some green cleaning companies train their staff on LEED compliance and only use LEED approved cleaning products. Shine Facility Services is proud to be a green commercial cleaning company committed to the environment and experienced in the green cleaning provisions of LEED.

How to Choose a LEED Commercial Cleaner

A commercial cleaning company that is committed to green cleaning and LEED standards can help you earn points towards a LEED certification for your building. You’ll want to know that the cleaning company you hire is aware of LEED standards and uses environmentally safe cleaning products. Look for cleaning companies that have their own third-party sustainability and environmental certifications, and trained staff members in green cleaning requirements for LEED.

The International Sanitary Supply Association, or ISSA, has their own certification program for green cleaning companies called the Cleaning Industry Management Standard (CIMS) and CIMS-Green Building (CIMS-GB). With this certification program, you can be sure that a cleaning company will deliver consistent results and will have a comprehensive green cleaning program that aligns with LEED cleaning requirements.

Benefits of LEED CertificationList of the benefits of LEED Certification

Obtaining LEED certification for your building offers many benefits for the building owner, with virtually no risks or downsides. LEED certification at any level demonstrates that a building is concerned for the health of the people who use it and the planet, too. Some of the benefits of LEED certification include:

1. Positive Environmental Impact

One of the biggest benefits — and the main point of LEED certification — is a reduced impact on the surrounding environment and planet as a whole. Pollution and waste are reduced, as well as the impact on natural resources. A LEED-certified building will have a much smaller carbon footprint than other similar buildings without LEED standards in place.

2. Healthier Inhabitants

Along with a healthier environmental impact comes a healthier environment inside the building, too. LEED requirements ensure the air quality inside the building is improved, with the use of HVAC filters and approved eco-friendly cleaning products.

With fewer allergens, bacteria and toxins in the interior environment, those who live or work in the building experience less environment-related health problems. A 2018 USGBC survey showed that employees want to work for value-driven companies, and those that work in LEED-certified spaces were healthier, happier and more productive.

3. Higher Productivity and Retention

A LEED designation is more attractive to tenants and employees, so whether the building is for apartments, office spaces or something else, you’ll have an easier time finding people, and keeping them happy in the space as long-term tenants or employees. Healthier inhabitants also means better performance and higher productivity for office workers, as well as greater job satisfaction, since increased air quality leads to fewer sick days. People want to live and work where they will be healthier and where the environment is a priority, and will be more likely to seek out LEED-certified locations.

4. Positive Public Image

The public will look more favorably on a LEED-certified project or company. Communities will be more welcoming to new construction projects that have LEED certification. Companies that prioritize environmentally friendly spaces can experience a boost to their brand image, leading to higher sales numbers, while at the same time looking more attractive to investors and other corporate initiatives. A LEED designation can set a company apart from their competition and be a powerful marketing tool.

5. Reduced Utility Costs

Beyond all of the amazing benefits for people, the environment and business, LEED certification will also save a company money in lowered utility costs. Buildings that are LEED certified are designed to greatly reduce their water and electricity use, which is not just great for the planet — it also saves huge amounts of money.

Plus, the cost savings are not just limited to water and energy — with a comprehensive recycling program, trash will also be reduced, saving the company money on waste removal services.

6. Higher Resale Value

Buildings designed with LEED certification in mind or those retro-fitted for LEED-EB can experience an increase in property value and greater interest if the building is on the market. Tenants are often more willing to pay higher rents in LEED-certified buildings, so profits can increase for the current owner as well.

7. Tax Benefits and Incentives

The LEED certification program comes with many available tax breaks to take advantage of, at both state and local levels, as well as other added incentives like discounts on permits or fast-tracked permits, among other benefits.

Professional LEED Cleaning From Shine Facility Services

Worker cleaning window


If your company is seeking LEED certification, you’ll want to hire a green commercial company that upholds cleaning industry management standards for green cleaning and LEED. Shine Facility Services understands your commitment to green practices and provides professional, top-quality cleaning services that comply with LEED standards.

As an eco-friendly commercial cleaning company with years of experience, we offer the best janitorial services in the San Francisco Bay area, using high-quality green cleaning products and staff trained in LEED practices. Shine only uses safe, non-toxic cleaning products that maintain the best indoor air quality and health of your employees or residents.

Contact Shine today to request a quote or get more information about our exceptional green cleaning and facility management services.

How to know if your cleaners are actually green

How to Know If Your Cleaners Are Actually Green

When you or someone else cleans a space you live or work in, you want it cleaned in effectively and safely. To get the job done, you have to consider green versus conventional cleaners. Many individuals are going green and for good reason. The pros of green cleaning include a benefit to the environment and advantages for your health and the health of your staff and visitors. But how can you tell if a cleaner is actually green?

Because of the growing popularity of eco-friendly cleaning products versus regular cleaning products, your options may seem overwhelming. It gets even trickier when you need to know how to tell if your green cleaner is eco-friendly and how to tell if a cleaner is greenwashed. With a few tips and tricks, though, you’ll be getting the advantages of green cleaners in no time. Take a look at the tips below. You’ll discover how to know if your cleaners are actually green and the benefits of green cleaning on the environment and your health.

How to Know If Your Cleaners Are Green

When you think of eco-friendly cleaners versus traditional cleaners, you may imagine homemade concoctions that feature naturally-derived ingredients and no harmful chemicals. You could clean with products you have around your business or home for a green clean, such as:

  • Baking soda
  • Diluted white vinegar
  • Washing soda
  • Sodium percarbonate
  • Mild dish soap

Sometimes, though, a single ingredient from your cabinet isn’t enough to get the job done. In those cases, you’ll want to handle dirty surfaces with cleaning products that have ingredients that work but are still green. But are green cleaning products really green, as in better for the environment? Or do they exaggerate their benefits to fly off the shelves?

It can be challenging to know how to choose green cleaners, but some resources and organizations are ready to help:

  1. The Environmental Working Group (EWG): The EWG is a nonprofit with a mission to encourage healthy lives. To do this, they research and test products and goods. Take a look at their cleaner guide to check if cleaning products you’ve seen are green. You can also learn more about their standards to choose the right cleaning supplies. You’ll find everything from products to use to ones to avoid.
  2. Other independent nonprofits: Independent organizations, such as Green Seal, set standards for products and services. Some also offer green cleaner certifications for products that meet those standards. Manufacturers will display these certifications on their products to let consumers know they meet certain green standards. Be sure to check a product’s label and the organization that provided the certification.
  3. The Environmental Protection Agency (EPA): The EPA offers the Safer Choice label to products that contain less toxic ingredients than others on the market. They have different labels that designate whether a product is safe for home use, business use or is fragrance-free. Over 2,000 products meet the EPA’s Safer Choice standard.

While labels may give you an idea as to whether a cleaner is green, do your research before buying or using supplies that claim to be green. Check for facts by trusted researchers or companies other than the product manufacturer. If you only take the product’s word for its green status, you may fall victim to greenwashing.

Don’t Trust “Greenwashed” Products


You may wonder what makes a cleaning product green. It’s all about what’s in the product, and sometimes, what’s on the outside of a product can be misleading. A greenwashed product seems better for the environment but only as a way to draw in more consumers. In reality, the product is not green and may even have adverse effects on the environment and your health. Companies may make greenwashed products by greenwashing one or both of their:

  1. Packaging: As the name implies, greenwashed products may get a green makeover. Consumers associate the color green with items that are better for the environment. Product designers may take advantage of that. They may also include natural images or words to make consumers associate the product with flowing streams or lush forests. You’ll also see claims on the packaging about the product’s benefits to the environment. These could be either exaggerated, vague or unsubstantiated.
  2. Marketing: A product’s advertising or promotional materials may make claims of environmental benefits. Companies often cannot back up with details or facts. Don’t believe everything you see in ads, especially if a manufacturer doesn’t mention the organization that substantiated their claim. Again, watch out for natural imagery as that could be the advertiser’s way of greenwashing the truth about their product.

Greenwashed products may try to push the idea of “non-toxic” or “natural” ingredients, which are either false or unregulated terms, so watch out for those, as well. While knowing how to tell if a cleaner is greenwashed is essential, it’s also helpful to know when cleaning products are truly green. To tell if a cleaner is not greenwashed, look out for:

  • Clear labels that explain claims in plain language
  • An explanation of whether the product, the packaging or both are green
  • No exaggerations of the benefits
  • Substantiations of all their claims

Again, check if products you’re using are certified by independent companies, whether on the label or their sites. It also helps to educate yourself about certain “dirty” cleaning product ingredients that you should avoid.

Common Toxic Chemicals and Things to Avoid

When you compare certain green versus conventional cleaners, you may see that one of the biggest benefits of eco-friendly cleaning products is a lack of toxic chemicals. Remember, though, that some products may make false claims about non-toxic ingredients or their green status. According to the EWG, you should avoid cleaners that contain ingredients such as:

  • Ammonia
  • Bleach
  • Hydrochloric acid
  • Phosphoric acid
  • Sodium hydroxide
  • Potassium hydroxide
  • Ethanolamines
  • Quaternary ammonium compounds or quats
  • Triclosan

These ingredients may be harmful to your health, the environment or both. There are some restrictions on various ingredients. But other toxic chemicals may lurk in your household cleaners. Check labels or the EWG’s guide on cleaners to use or avoid.

Be aware that product manufacturers aren’t required to disclose every ingredient. Because of that, there may be ingredients lurking in your cleaners that you don’t know about. Be aware of scented products that could contain phthalates and synthetic musks. You’ll often find these in undisclosed fragrances. You may have to be a bit more diligent about researching supplies that claim to be green. They could be hiding toxic ingredients that are bad for your health or the environment.

How Are Green Products Better for Your Health?

green products for your health

Want to know one of the most vital reasons why you should use green cleaning products? As long as you choose trusted products, you may notice the benefits of green cleaners for your health.

Certified green products likely won’t contain the toxic ingredients we listed above, which have negative impacts on your wellbeing. In general, those and other ingredients can worsen asthma or cause the onset of it. They may even contain carcinogens. Luckily, the EWG and other organizations advise against products that contain these ingredients while supporting healthier, green cleaners.

To make certain that your cleaning products are safer for your health, ensure they do not contain:

  1. Ammonia or bleach: Using cleaning products that are free of ammonia or bleach reduces the risk of combining the two dangerous chemicals. When combined, the two create chloramine gas, which may burn or irritate your respiratory system or even cause organ damage. You or the person cleaning your space should always check labels carefully and work in a well-ventilated area or avoid ammonia or bleach cleaners altogether.
  2. Hydrochloric acid, phosphoric acid, sodium hydroxide, potassium hydroxide or ethanolamines: These ingredients are known by the EWG to cause skin burns, lung irritation and even blindness. You may find these in cleaning products such as toilet or oven cleaners or strong degreasers.
  3. Phthalates and synthetic musks: Found in certain scented products or air fresheners, these ingredients can trigger allergies or irritate the nose, throat and eyes. Remember that cleaning product labels may simply list “fragrance” without specific ingredients, so try to use unscented products or ones that list their fragrance ingredients.
  4. Quaternary ammonium compounds: According to the EWG, quats can cause birth defects and reduced fertility in animals. But that doesn’t mean the ingredient is safe for humans. For us, quats can cause asthma. Manufacturers often use these compounds in disinfectant products, such as wipes or sprays.
  5. Triclosan: This antimicrobial has been linked to allergen sensitivity as well as the disruption of thyroid function. Triclosan can even appear in other consumer products like makeup or toothpaste, though the FDA banned its inclusion in antibacterial soaps in 2016.

So are green cleaning products better for your health? When you choose trusted and certified products, they should be. If you work smarter with your cleaning products, you may also be more likely to see the advantages of green cleaners. Start out cleaning with mild, green products, as the EWG recommends. From there, if you have stubborn stains or need a deeper clean, you can choose something a bit stronger. Again, always check the label and ingredients and be sure to work in well-ventilated areas.

How Are Green Products Better for the Environment?

importance of green cleaning

Green cleaning supplies are better for your health, but are green cleaning products better for the environment? The importance of green cleaning products, as the name implies, also extends to the environment as long as you choose trusted supplies.

When you or someone else cleans a room, those products enter into the environment. Whether there are fumes in the air or you rinse the product down the drain or dump it outside, it can enter the environment through:

  1. Waterways: If a chemical like triclosan leaches into waterways, it can cause harm to fish, frogs and other creatures in those habitats. Once in the water, it can spread to other areas, where it may break down into carcinogens like dioxins and chloroform. Cleaning ingredients that contain phosphorus or nitrogen can cause nutrient-loading, which impacts water quality. While sewage and other water treatment help eliminate the dangerous components of cleaning supplies from waterways, improper waste management or using cleaners outside still creates a risk.
  2. The air: Volatile organic compounds or VOCs can impact indoor and outdoor air quality. The EPA says the concentration of these compounds can be up to 10 times higher inside than outside, but they still have an impact in either area. Indoor VOCs have a negative impact on our health, while outdoor VOCs contribute to smog formation and air pollution.

So why use green cleaning products? Certified supplies can have little to no impact on the environment like their toxic, conventional counterparts. To get the benefits of green cleaners on the environment, research your supplies and choose trusted products. Those green cleaning supplies can help the environment in various ways, including:

  • Being biodegradable
  • Using less packaging
  • Using recyclable packaging
  • Including less toxic ingredients
  • Including less volatile ingredients
  • Manufacturing in ways that are better for the environment

If you currently have conventional cleaners, dispose of them in a safe way to reduce their environmental impact. Look out for collections run by organizations or the local government where you live. These collections accept many toxic household cleaners and dispose of them in a safer way than if you tossed them out with your regular garbage.

Get Commercial Cleaning With Shine Facility Services

green cleaning with Shine

Don’t struggle to find green cleaning products to use. Trust Shine Facility Services to clean your space with supplies that are better for the environment. Our commitment to quality means we use green cleaning products that are healthier for your staff, office and visitors.

We also have 15 years of expertise in training and supervising our hard-working crews. We will clean your building with the utmost professional care, impressing you, your staff and other visitors.

Interested in going green? At Shine, we use the best green cleaning supplies. We also train our skilled staff according to Leadership in Energy and Environmental Design (LEED) standards. Call us at (800) 698-3662 or contact us for a custom quote today to experience our dedication and green cleaning services.

Health risks of an unclean workplace.

Health Risks of an Unclean Workplace

The average person spends 90,000 hours at work during their lifetime. For many of us, those hours are spent in an office, and the environment of that space has a profound impact on our happiness and health. There’s no denying that when you gather large groups of people together in a relatively small space, things can get grimy in a hurry.

The health dangers of a dirty office are many, and most people don’t know just how unclean their workplace is or what to do about it. We’ll take a closer look at the germiest places in the office and the danger they present, as well as give you some tips on keeping those health risk hot spots sanitary.

Health Risks Associated With Unclean Workspaces

When an office space hasn’t been thoroughly cleaned and sanitized in a while, health risks multiply at an alarming rate. These are just three of the most common health risks in an office environment where cleanliness and hygiene are falling by the wayside.

1. Clutter

It’s easy for unnecessary clutter to accumulate in an office, but most people don’t know it’s one of the health risks of an unclean work environment. There are two main sources of clutter: personal items and work-related materials. While having a few personal effects can make an employee’s space more comfortable and inviting, excess items can quickly start to become an issue. Add that to stacks of work-related materials like files and electronic devices, and you’ve got clutter.

Multiple studies on clutter have concluded that it’s bad for our mental health. The majority of studies look at the clutter we have in our homes, but it stands to reason that if it’s bad for us at home, it’s also damaging in the office. Some of the detrimental effects of clutter include:

  • Lower self-reported well-being
  • Unhealthier eating
  • Increased stress
  • Less efficient visual processing
  • Less efficient thinking

We know that stress weakens the immune system, leading to increased incidences of illness. Especially during cold and flu season, clutter is a significant office health risk that’s often overlooked.

virus and bacteria

2. Viruses and Bacteria

Both viruses and bacteria — more commonly known as germs — are in abundant supply on office surfaces, making them one of the most widespread dangers of an unclean workspace. A major study of more than 1,000 office workers found that two-thirds of employees who didn’t clean or sanitize their workspace regularly were exposed to harmful bacteria including:

  • Escherichia coli
  • Helicobacter pylori
  • Pseudomonas aeruginosa
  • Staphylococcus aureus

These bacteria cause a variety of illnesses, all of which are unpleasant for employees and lead to the headache of excess sick days for employers.

3. Mold

If questioned, most people would probably assert their workplace is mold-free. However, not all mold is visible as it tends to hide in places we don’t make contact with every day. Mold is a serious concern and can be a major hidden factor in “sick building syndrome.”

Sick building syndrome is the name given to the phenomenon of multiple people experiencing nonspecific symptoms that are alleviated when they leave the building. The most common symptoms are:

  • Nausea
  • Headaches
  • Mental fatigue
  • Skin irritation
  • Dizziness

If an office space has a case of mold or other fungi, employees are much more likely to get sick from the spores that are released into the air. Mold is most common in areas with high moisture and exposure to water. Behind toilets and under sinks are common places to find it, making it one of the harder health risks of a dirty office to encounter.

dirty office surfaces

Common Problematic Areas

So, where are the germiest areas in an office? You might be inclined to think it’s the bathroom, but that’s not the case. While the bathroom may have the most obvious gross factor, plenty of other hot spots deserve attention for their levels of contamination.

The largest study on this subject was carried out in consultation with researchers from the University of Arizona. Researchers swabbed almost 5,000 common office surfaces in buildings that were home to around 3,000 employees. They measured contamination with adenosine triphosphate (ATP), which is found in the cells of all living things. The higher the ATP level, the more likely the surface is to be crawling with germs. The dirtiest surfaces, with ATP counts of 300 or higher were:

  • 75% of sink handles in break rooms
  • 48% of microwave door handles
  • 27% of keyboards
  • 26% of refrigerator door handles
  • 23% of water fountain buttons
  • 21% of vending machine buttons

You may have noticed that the dirtiest places in the office are the ones where employees prepare and eat their food. Given that more than two-thirds of employees eat at their desk, it’s no surprise that these surfaces can be quite contaminated by just one person. The swabs from 51% of desk phones and 51% of computer mice had readings of over 100 ATP, indicating the need for better hygiene even in less communal spaces.

Carpets can quickly become one of the overlooked areas of an office that need cleaning. Although industrial carpeting is more durable than the carpet you’d have at home, it can still build up mold, allergens and dirt if it is not properly taken care of. Because office carpeting is often in neutral tones and patterns, it is often better-than-average at hiding dirt and contributing to health risks.

Three men working on their computers at the office

Benefits of a Clean Office

Aside from pure aesthetics, there are plenty of reasons to love a spotless office. These are five of the best clean workplace benefits.

1. Better Air Quality

Upholstered furniture, dusty hard-to-reach corners and carpets can result in significant decreases in air quality over time. Employees may not notice it consciously, but the allergens and irritants found in dirty offices can cause real issues. Once workers get in the habit of dusting or wiping down services and see the benefits of regular professional cleaning, the difference will be palpable.

Better air quality reduces symptoms like runny noses and coughs, and it can leave employees feeling more refreshed and clear-headed.

2. Improved Productivity

Employees in a clean office are simply happier. The physical environment someone works in has a profound effect on how they feel, which, in turn, affects how they work. Someone sitting in a cluttered and dusty cubicle won’t be able to breathe or think clearly, leading to reductions in productivity and increased stress.

One study found that people who feel overwhelmed by the clutter around them are more likely to procrastinate. Anyone who has tidied up a messy desk is familiar with the feeling of relief you get from having a fresh slate.

3. Fewer Sick Days

When one person gets sick in the office, a clean environment can help ensure their illness doesn’t spread. Given how often any one person touches the many handles and buttons necessary to do their job (or just get their morning coffee), it’s no surprise that workplace illnesses can spread so quickly. One study found that when someone comes in sick, around half of the most frequently-touched office surfaces will already be infected with the virus by lunchtime.

If a virus isn’t removed with a routine sanitization, it will continue to live on the surface for days — thereby increasing the chances of transmission to coworkers. Cleaning that includes wiping down door handles, the kitchen and the bathroom can reduce the number of transmissions and, therefore, the number of sick days employees need to take. This basic maintenance offers one of the most valuable health benefits of a clean office.

4. Better Public Image

Every office has visitors who need to be impressed. Dusty air, faint odors and general lack of cleanliness are surefire ways to keep your space from creating a good first impression. A clutter-free, fresh-smelling workspace will give clients and executives greater confidence in your business and create an inviting environment for building crucial relationships.

5. Better Mental Health

Every employer wants their employees to be happy and healthy on the psychological end of the spectrum as well as physical. It’s known that dirty environments can create or exacerbate symptoms of depression and anxiety, which isn’t good for the employee or their ability to work. Employees who are satisfied with the cleanliness of the office are more likely to contribute meaningfully and engage with their work. Being happy to walk into a healthy environment every day can increase employee loyalty, too.

Conference room in a downtown office building

How to Keep Your Office as Germ-Free as Possible

It’s impossible to remove all viruses and bacteria from any surface, but there are several things you can do to encourage a culture of cleanliness in the office and improve hygiene overall in the germiest places in the office. These tips can help if you’re wondering how to reduce germs in the office.

1. Bring in the Professionals

There’s nothing like a thorough office cleaning from a high-quality professional company. There are so many surfaces in an office that are overlooked for cleaning simply because there is not enough time for employees to complete it, or it’s simply impractical. For example, employees shouldn’t be expected to pull out a fridge to clean behind it or crawl into cabinets to make sure they’re spotless.

Professional cleaners know what it takes to make office surfaces sanitized and sparkling, and the difference will be clear.

2. Implement a Cleaning Schedule

Everyone in the office has a responsibility to help keep the space clean. Some employees may resent the idea of having to clean up after themselves and maintain basic cleanliness, but it’s essential for keeping germs and contaminants at the lowest levels possible.

While regular professional cleanings will give you the best results, having employees participate in basic maintenance and upkeep between cleanings makes a big difference. Develop a cleaning schedule that has each person complete a basic cleaning task like wiping down the kitchen or bathroom or sweeping the floors on a set schedule. In offices with many employees, not everyone may need to have a weekly task. Rotating tasks from week to week ensures no one feels unduly burdened, and everyone is doing their fair share.

3. Restrict Eating Areas

With so many people feeling the need to stay at their desk and eat so often, it may be challenging to change this habit. It helps if employees understand the amount of dirt and grime that can accumulate just from eating a couple of meals a week at their desk. Encourage employees to use the break or lunch room for meals and snack times to help reduce germs in the office.

This concept may be controversial at first, but it has benefits beyond decreasing the contamination risks for individual desks. Workers who eat cooped up in their cubicles are less likely to build rapport with coworkers. Eating in approved areas can increase face time between coworkers and possibly improve morale in the long run.

4. Empty the Trash

Trash is something that often gets neglected in offices, especially when professional cleaners are slated to collect trash on certain days. While that may be okay for the larger receptacles, there are usually countless smaller trash bins that can pose a health risk if they’re left to pile up.

People will often throw away bits of food as well as things like gum, which can become a breeding ground for bacteria incredibly quickly. Emptying the trash should be a daily occurrence. If there are an excessive number of trash cans and you find that most of them aren’t anywhere near full at the end of the day, it may be necessary to consolidate your collection. Reducing the number of trash cans is a good way to keep potential contamination in a limited number of areas and ensure they can be emptied without undue burden.

5. Have a De-clutter Day

A lot of times, people need some encouragement to reduce the clutter in their personal space at work. Much of the time, reluctance is due to the feeling that they don’t have enough time to sort through and remove items because they have so much to do. Making an event of it can be a great way to gently push employees toward de-cluttering their desks.

Scheduling a de-clutter day or half-day every quarter or at least once a year helps employees understand the importance of keeping a clean desk and work environment, and takes the pressure off them to do it themselves during small bits of downtime.

If you desire, you can increase the positive reinforcement by incorporating a reward into the practice. Giving out movie tickets or ordering lunch in might be just the motivation people need to refresh and clear their space.

Revitalize Your Office With Shine Facility Services

If your office cleaning solution is not meeting your needs or standards, Shine Facility Services is here to help. We bring our eco-friendly cleaning technology to all areas of your workspace, large and small. With third-party certified green services and supplies, you can feel confident knowing you’re getting all of the cleaning power without any of the harsh chemicals.

At Shine Facility Services, customer satisfaction is key. You’ll get a dedicated service representative, and you can contact us via phone call, email or text for your convenience. Our team understands the importance of professionalism and will always treat your workplace with the utmost respect.

When you need the utmost confidence in your janitorial services, turn to Shine. We are also proud to offer expansive facility management services for complete care of your business’ space. Call Shine Facility Services at (800) 698-3662, or contact us for a custom quote today.