Man in protective suit cleaning and disinfecting table.

How to Prepare Your Facility for the Return to Work

2020 was a tough year for a lot of people. Employees had to get used to working from home, students had to learn remotely and everyone had to adjust to “a new normal.” However, as life slowly gets back on track, it’s time to prepare your facility for the return to work.

If you’ve been out of the office for over a year, your facility could likely use a check-up. Use this list to learn what you can do to ensure a safe return when bringing your employees back to the office.

1. Have Your Facility Deep Cleaned and Disinfected

One of the easiest ways to get your facility ready for the return of employees is to disinfect and deep clean the entire facility. Deep cleaning and building disinfecting are vital for ensuring a safe return. These services can be eco-friendly and help ensure that your business is doing everything possible to follow current CDC guidelines.

Deep cleaning services can include high to low dusting, surface cleaning, carpet cleaning, restroom disinfecting, and floor stripping and waxing. Professional cleaning services also include the cleaning of things like keyboards, door handles, elevator buttons and light switches.

After returning to the office, make sure you keep up with the proper cleaning practices by hiring a commercial cleaning service to provide dusting, vacuuming, mopping, and more. Proper cleaning will keep employees safe and help them feel healthier and happier at work.

2. Evaluate Your HVAC Systems

If your employees have been working remotely, it’s probably been a while since your HVAC systems have seen regular use. The CDC provides guidance on building ventilation, as proper ventilation is important for maintaining employee health and reducing the risk of virus transmission. Make sure that your systems are up to code to provide the best health conditions for your employees.

HVAC systems should also undergo regular maintenance. Replacing air filters and assessing your facility’s HVAC units and systems will help your business maintain higher air quality.

3. Check Electrical Systems

Just like your HVAC systems, your electrical systems should be surveyed by a qualified professional before employees return to work, as these systems have likely also been used less in the past year. Less usage means a smaller chance of detecting any problems and the possibility of problems arising when electrical systems are at full power distribution again.

Bring in qualified electricians to bring your office’s power distribution back to pre-COVID levels and ensure there are no issues with the system. It is also important to make sure that the electrical systems used in an emergency are functioning properly.

4. Prepare Water Systems

Water constantly running through your pipes keeps them cleaner. Water sitting in pipes for an extended period of time can lead to legionella and other bacteria growth. It can also lead to metals like lead and copper entering the drinking water due to corroded pipes. Because water has likely been stagnant in your facility’s plumbing system for some time, you need to prep your water systems for regular use.

You should test your plumbing and water systems before bringing employees back into the office. CDC guidance suggests flushing the water system, maintaining a proper water temperature and regularly testing the water for bacteria. You should schedule plumbing maintenance and repairs regularly, as water is important for employee health.

5. Prep the Parking Lot

The last thing you should do before welcoming employees back to your facility is to prepare the parking lot. You want your employees to be confident about their return to work, and a clean, well-maintained parking lot will contribute to that confidence.

Parking lot maintenance is important for keeping the outside of your facility beautiful, but it also helps prevent contamination and improve drainage for your facility.

Prepare for the Return of Employees With Shine Facility Services

The past year has been long and difficult for many. As employees begin to come back into the office, it is important to do all you can to make the transition easy. Facility management and janitorial services offer a great way to get everyone back to the office efficiently and safely.

At Shine, we provide all of the facility management and janitorial services you need to get your facility prepared for a safe return to work. We are committed to green cleaning and provide a five-star experience for all of our clients. Our staff follows all current CDC guidance and strives to help you keep your employees healthy.

Ready to prepare for a safe return to work? Contact Shine Facility Services today!

Facility Management to Keep Your Building Grounds Safe

Facility Management to Keep Your Building Grounds Safe

Facility management is responsible for maintaining a safe and comfortable workplace. The safety of the building and its team members should be a top priority for all facility managers. But, when other responsibilities require your immediate attention, it can be increasingly challenging to provide the necessary dedication toward preventive facility maintenance. 

So, what is facility maintenance? Commercial facility maintenance is typically a proactive strategy that includes cleaning, repairs, adjustments and more. It is vital for maintaining safe building grounds, both indoors and out.

Recognize and address potential safety issues before they amount to severe hazards or damages with regular property maintenance. An organized plan for preventive property maintenance is one of the most successful ways to prevent safety hazards and provide ongoing care to your building grounds. You may even reduce the number of unexpected challenges you face!

Benefits of Preventive Property Maintenance

There are several benefits of regular property maintenance — from decreasing expenses to improving safety. When you take proactive measures to maintain your facility, you can expect:

  • More cost-effective corrective repairs.
  • Fewer total asset replacements due to frequent upkeep.
  • An increased amount of planned maintenance.
  • Enhanced beauty and visual appeal.
  • An extended lifetime for assets by preventing excess depreciation.
  • Optimized maintenance planning and use of resources.
  • Improved safety and a reduced risk of injury to team members.

Of the many advantages, the most significant might be improving safety and reducing hazards.

How Property Maintenance Can Improve Safety

Regular property maintenance can enhance workplace safety in the following ways.

  • Preventing hazardous situations: Various areas throughout your property may pose significant risks when left unchecked over an extended period. Dangerous gas buildups in the ventilation system can cause severe health issues, while pooling water on poorly maintained walkways can be a severe slip-and-fall hazard. Regular maintenance on your HVAC system and sidewalks can catch these concerns before hazardous situations occur.
  • Reducing sudden, serious repairs: Maintain a safe workplace by performing cost-effective adjustments whenever maintenance services detect them. Unchanged air filters may lead to HVAC system failure, while damages in a parking lot can create unsafe conditions for pedestrians and drivers. Corrective repairs that require immediate attention can be expensive. With a preventive maintenance strategy, you can significantly minimize sudden, serious repairs and keep costs low.
  • Establishing correct safety procedures: OSHA has many industry-specific guidelines and regulations for safety management that define safe workplace behaviors. OSHA advocates for hazard prevention and control, recommending practices that find and fix problems before they cause workplace injuries. A preventive maintenance strategy will facilitate OSHA-recommended safety procedures for areas that may not receive daily attention.

Preventive property management is necessary for your facility’s safety and comfort — inside and out.

Creating a Year-Round Facility Management Schedule

A year-round facility management plan can help prevent many potential problems. In addition to all the equipment and indoor workstations that must be well-maintained, various landscape features will need regular inspection and consideration, too. A comprehensive schedule for indoor and outdoor maintenance will keep your facility safe in all areas.

How to Keep Track of Maintenance Responsibilities

How to Keep Track of Maintenance Responsibilities

Take notes of what is working and opportunities for improvement. Detailed notes can help you determine the most efficient times to schedule maintenance, and you will eventually notice patterns in your facility’s annual wear and tear.

Many facility services take advantage of apps to stay organized and communicate with team members. Several digital tools can help you plan your yearly maintenance and streamline the process. Facility managers must prioritize their focus, so each area receives adequate attention. Keep track of maintenance responsibilities with a year-round schedule to create a safe environment for employees and customers every day.

7 Areas You Should Maintain Regularly

Facility managers should consistently maintain the following seven areas for outstanding building safety and comfort.

1. Sidewalks

Repair uneven or broken sidewalks to minimize walking hazards and potential liability issues. High-traffic areas are more prone to wear and tear, so inspect your sidewalks seasonally for continued, safe usage throughout the entire year. Perform a fundamental analysis after large storms, too. Address any concerns you find during these checks — facility management services can assess and repair your sidewalks at any time.

Remember to avoid quick fixes, as these will not last long. Install sidewalks that can withstand the use they’ll endure. Then, perform regular sidewalk upkeep for an extended lifetime of use. Long-term solutions are cost-effective and minimize the chance of needing total replacements sooner than anticipated.

2. Parking Lots

Frequently check parking lots for damages and blockage, especially after large storms and snowfall. Ensure parking lots are clear of debris for safe navigation. Pressure washing and asphalt repair services can help you maintain a parking lot that is safe and comfortable to drive on.

Prevent contamination, erosion and infestations when you regularly clean your parking lot of chemicals, dirt, silt and garbage. Scheduled parking lot maintenance can also deter future littering and attract customers, passersby and business associates to your business.

3. Walkways

Walkways are high-traffic areas used by your team members. Regularly clear such areas of leaves, snow and debris, which may harm those attempting to navigate the property. These potential safety hazards can decrease the visibility of the walkway underneath, making it more likely for accidents and injuries to occur.

Lining walkways with greenery or lights can help direct occupants to safe walkways. If pedestrians are creating paths through your property, noticeable wear in the landscape can become unsightly. Consider adding a walkway wherever pedestrians seem to be forming their own, or limit this behavior with shrubs and railings when appropriate.

4. Water Drainage

Well-planned water drainage throughout your property can help prevent flooding in walkways and driveways where traffic is high. Even the smallest pools of water can create slip-and-fall hazards for your team members and passing pedestrians. 

When you plan water drainage areas, you minimize liability issues and encourage people to visit your facility in any season. Lawns and greenery will naturally absorb water, so direct the runoff through landscaped areas to avoid pooling water on solid surfaces.

5. Lighting

Hire electrical maintenance services to install and repair lighting fixtures on your property. Strategic lighting can improve your occupants’ safety and comfort. Allow people to navigate your property safely with increased visibility. When there is light drawing attention to the scene, obstacles become easier to see, and you are more likely to deter crime.

A well-lit environment is necessary for early mornings, nights and during low-visibility weather. Lights provide optimal safety for walkways with elevation changes or staircases that may present challenges. Use lighting to highlight any permanent obstacles, like benches or trash cans, which can be challenging to see in low light.

6. HVAC

Regular maintenance performed on your HVAC unit will ensure your team’s optimal health and well-being. Ventilation issues can quickly become more significant when dangerous gases build up in the system. Periodically have your HVAC ducts cleaned to prevent blockage and buildup that can circulate through your indoor air.

In addition to your regular cleanings, you should hire professional help a minimum of once per year to thoroughly inspect the system. The annual analysis performed by experts can prevent excess depreciation of the unit, increase the system’s efficiency and maintain a safe environment for your facility.

7. Tree Maintenance

If your property includes trees for their shade and natural beauty, you want to safely maintain these qualities all year. Provide your trees with quality care, so they stay healthy. You want to prevent tree limbs and branches from breaking and falling, as these situations can result in damaged property, injured occupants and blocked walkways.

Hired experts can maintain your trees so that the tree, your property and your team members remain safe. Consider installing protection if your facility is in an area prone to frequent lightning strikes. This preventive measure will protect your property and increase safety.

Partner With Shine Facility Services for Your Facility Maintenance

At Shine Facility Services, we want to help you maintain a safe facility. We pride ourselves on being a trusted partner for expert facility management and commercial maintenance needs throughout San Francisco. Our safe, eco-friendly approach to cleaning and facility maintenance is more sustainable and healthier for your property and your team members.

As a facility manager, you and your team must meet and uphold safety standards daily. Shine Facility Services is here to help you achieve and maintain your year-round maintenance responsibilities. Contact us for more information about the facility maintenance services we offer.

Partner With Shine Facility Services for Your Facility Maintenance

ISSA CIMS Certification for cleaning companies graphic.

ISSA CIMS Certification for Cleaning Companies

Facility managers are responsible for many different jobs, all of which ensure the environment they work in is comfortable, safe and efficient. One of their duties is to often to hire an outsourced cleaning company. A clean facility is essential to promoting productivity and organization, as well as building safety for employees and workers. But with so many cleaning companies to choose from, how can you be sure you’re hiring a reliable and qualified team?

One of the best ways to tell how well a contractor operates is by checking whether or not they have an ISSA CIMS certification for cleaning companies. The certification standards demonstrate an organization’s ability to meet customer requirements and provide high-quality services. Working with a CIMS certified contractor can make your job as a facility manager easier.

What Is the ISSA CIMS Cleaning Standard?

ISSA, The Worldwide Cleaning Industry Association, has been active for nearly 100 years. First founded in 1923 as the International Sanitary Supply Association, ISSA has grown to include over 75 partners, from local to countrywide organizations and leading worldwide corporations. The association provides education and networking for those involved in the cleaning industry and serves as a leading resource on a global scale.

The ISSA Cleaning Industry Management Standard, or CIMS, provides a way for cleaning companies to stand out from competitors and for facility managers to choose a reliable contractor. To earn CIMS certification, a cleaning company has to meet the standards in six distinct areas:

  • Service delivery: The organization has a Service Delivery Plan detailing the procedures they take to deliver services effectively. The plan includes workload, bidding and costing, budgeting, work plans and instructions, and what to do in uncommon cases, such as contingency plans, special requests, emergency responses, disaster plans and charge-backs. Service delivery standards also involve purchasing procedures, like inventory control and equipment maintenance and repair.
  • Quality systems: The organization measures their performance by way of a written Quality Plan. The plan details the requirements of customers and sets the standard of service. Tools for measuring quality include surveys, inspections, complaints and customer evaluations.
  • Management commitment: The organization shows that it has created and enforces management systems to meet their customers’ requirements. They demonstrate that they have a defined mission, vision and values, plans for business, training and strategy, designated responsibility and authority, communication plans and risk management compliance.
  • Human resources: The organization demonstrates that it manages workers — also referred to as human capital — effectively and efficiently. They should also have a written policy regarding human resources and management, detailing hiring practices, site-specific orientation, an executive development or education program, management training, cleaning personnel training, security and payroll.
  • Health, safety and environmental stewardship: The organization’s services are sustainable, healthy and safe. This standard includes compliance with the OSHA Hazard Communication Standard and an environmental management system and policy.
  • Green Building (GB) standards: CIMS Green Building certification standards include a green cleaning policy and a green and high-performance cleaning program. The program consists of staffing, safety and green cleaning training for supervisors and workers and chemical handling, storage and disposal. To obtain the Green Building certification, the organization has to meet these requirements as well as all five CIMS standards.

ISSA certification requirements and CIMS standards target every area of an organization, rather than focusing on a specific employee, position, product or procedure. Since it has a more general focus based on a set of principles, it’s also scalable, meaning the certification can apply to businesses of every size.

Why Select a CIMS Certified Cleaning Company?

When it comes time to outsource cleaning and facility maintenance, finding the right company can be a challenge. You can read reviews and ask for advice from other facility managers, but ultimately, you won’t know how they perform until you see their work. But you won’t have to guess if you contract a certified team. CIMS Certification allows you to hire with confidence.

Selecting a CIMS certified cleaning company means you’ll benefit from:

1. Proof of Quality Services

An ISSA CIMS cleaning certification is a valuable tool for cleaning companies and facility managers looking to outsource maintenance services. Organizations typically have independent standards and policies, and many can claim they have high-quality services and products. But an official certification from an accredited organization — such as ISSA — confirms their abilities.

With ISSA CIMS certified cleaning companies, you have the perk of knowing they live up to the standards and requirements of a trusted quality assessment organization. ISSA has a thorough assessment procedure, and you can review a copy of the written CIMS to verify that their standards meet your expectations. As a facility manager, you can also require that your contractors have the certification before applying, increasing your chances of a successful hire.

2. IFMA-Supported Organizations

The International Facility Management Association (IFMA) is an enthusiastic supporter of CIMS. They understand that companies with a CIMS certification can improve your experience and make your job easier to accomplish. No facility manager wants to work with a problematic cleaning company, but a valid certification through ISSA can help you hire a reliable contractor. Since IFMA has made their support known, more purchasing professionals and facility managers are making CIMS certification a requirement for cleaning contracts.

3. Comprehensive Qualifications

The certification standards for CIMS expand beyond cleaning services in general. They also include the company’s management, educational pursuits, health and safety requirements, products and more. By evaluating the organization in all areas, you’ll know they have a high value and that you can trust them to handle more than cleaning. If you hire a contractor for cleaning services and decide to give them more responsibilities, you’ll know they can handle it.

In a collaborative effort, three communities developed the CIMS certification program — the cleaning, facility management and purchasing industries. The process also involved the IFMA and the Institute of Supply Management (ISM). Since it was a collective effort, the requirements cover all the necessary bases for success in multiple areas.

Trust Shine Facility Services With Your Cleaning Needs

Shine Facility Services is partnered with ISSA to bring you the best in cleaning and maintenance services in the California Bay and Silicon Valley areas. From office complexes to universities to warehouse centers, our team of professionals can handle any maintenance or janitorial project. Our mission is to provide you with high-quality customer service and green products and processes to make your facility a better environment. With 15 years of commercial experience and expertise, you know you’re hiring a reliable contractor.

For more information about what Shine Facility Services has to offer, contact us today to request a quote.

How often should an office building be cleaned?

How Often Should an Office Building Be Cleaned?

When deciding how often to schedule commercial office cleaning, remember that a clean office keeps workers and visitors healthier while it makes the workplace tidier. The frequency of regular and deep cleanings will depend on factors such as the size of your office building, how many companies use it and the number of visitors. Learn more about the best way to determine how often to schedule janitorial services to keep your building in top condition.

How Often Should You Schedule Commercial Cleaning Services?

How frequently you need to schedule office cleaning services depends on several factors that affect the cleanliness of the building. For example, offices that stay unoccupied due to holiday leave will not require cleanings as often as those that have regular use. The number of workers also affects the frequency of cleaning as more workers can contribute to a greater need for cleaning. Answer the following questions to help you to decide on a building cleaning schedule best for your facility.

1. Is the Office Building Shared With Other Companies?

Sharing an office building with other companies increases the number of employees. More people in the building creates a greater need for more frequent cleanings.

The types of companies you share the facility will also make a difference. For instance, if one of those other businesses is a doctor’s office or a similar medical facility, you will need to schedule deeper daily cleanings for that space to keep patients healthy. The same holds for any facilities that have children, such as schools or tutoring areas. Children quickly spread germs among themselves, and keeping the areas where they learn and play clean can help prevent outbreaks and keep the kids healthier and parents happier.

If you have an office with only employees entering the area and using their desks, such as a call center or real estate agency without regular visitors, you may only require occasional deep cleanings that include cleaning the carpets supplemented by light surface cleaning and dusting once or twice a week.

Sharing an office building with other companies also means shared restrooms and kitchen areas. Regardless of how often you should clean your commercial office, you need daily restroom and food preparation area cleanings. These areas can harbor bacteria that will spread throughout the office unless you keep these spaces clean.

2. How Many Employees Work in the Building?

If you have dozens of workers, you may require weekly carpet and floor cleanings. A higher number of employees in the building will track in more dirt, especially in rainy weather. To keep floors clean, you should consider carpet cleaning and floor mopping at least once a week. You may only require such services every other week if the building has few employees.

3. How Large Is the Office?

when to clean an office building

The size of the office also makes a difference. No matter how many employees work in the office, a larger space will require cleaners to take more time to tidy. Vast spaces, such as department stores or similarly sized areas, may require zone cleaning, wherein a cleaning company cleans the whole store over a week, one sector at a time.

4. Do Your Customers Frequently Visit Your Office?

If you have regular visitors, pay close attention to lobbies, restrooms and other spaces they visit. Clean these spaces daily to keep guests happy and leaving with a positive impression of the business. For especially busy offices with frequent visitors, consider scheduling restroom cleanings more than once a day to keep these areas fresh.

How Frequently to Schedule Office Cleaning for Each Area

Each area of the building will require a specific office cleaning schedule. For example, medical offices need daily cleaning, whereas insurance offices may only need weekly cleanings.

1. What Is a Good Office Restroom Cleaning Schedule?

On your professional office cleaning checklist, always include daily restroom cleaning. Daily cleanings will keep these places sanitary for workers and visitors. No one should have to use a dirty restroom, and daily cleanings will prevent that.

If the restrooms have a lot of traffic, they may need cleaning twice a day or more. Have a worker check the toilets several times a day for a week to track how often people visit these facilities and whether twice-daily cleaning will help keep the space in good condition.

2. What Should Be My Office Kitchen Cleaning Schedule?

Because people prepare food in an office kitchen, you will need to clean the surfaces and microwave daily. Once a week, empty the refrigerator to prevent mold growth and food spoilage. While you may have your workers clean up after themselves and remove their leftovers from the fridge, you don’t have to turn over the responsibility for cleaning the kitchen to your employees.

Schedule janitorial services for your office kitchen for a weekly deep cleaning if you can turn over daily tasks to your workers. Otherwise, incorporate kitchen cleaning into the regular restroom cleaning schedule.

3. How Often Should I Get Commercial Carpet Cleaning?

How often to get commercial carpet cleaning

The best schedule for commercial carpet cleaning depends on the type of traffic the building receives. You may include carpet cleaning on your commercial deep cleaning checklist with other tasks, such as removing dirt and dust from air ducts and tile grout. However, if your business gets a lot of traffic or an extended period of wet weather results in people tracking in large amounts of mud and dirt, you may need the carpet cleaned sooner.

One way to schedule carpet cleaning for heavily trafficked offices is to have a cleaning company do the job over the weekend while the office space has fewer people. This timing allows the carpets to dry thoroughly before work begins on Monday morning. For offices that only need infrequent carpet cleaning, schedule this service once a month. Cleaning the carpets should occur at least several times a year to prevent dirt buildup in the carpeting, which becomes harder to remove at the next cleaning session.

4. How Often to Clean Lobby Areas?

Lobby areas greet visitors and workers alike and should have a presentable, clean appearance. Daily freshening of this area may include vacuuming, wiping down surfaces, dusting and washing the windows. Although these are just a few simple tasks, these jobs can dramatically affect how clean the lobby looks. If your facility has a large number of visitors, keep your entry area as clean as the restrooms, and schedule daily services for both.

5. How Often Should I Have My Office Cleaned?

When determining how often to have your office cleaned, consider how many people visit it. If your workspace regularly hosts visitors, you will need more frequent cleaning than if you and your coworkers are the only ones to visit. If you keep your office clean enough by taking care of light chores yourself such as vacuuming, emptying wastepaper baskets and wiping down your desk, then you may only need deep cleaning a few times a year for your work area.

6. How Often to Schedule Janitorial Services for the Exterior of My Building?

The outside of your building will also need attention. Whether you have all glass that needs window washing or a concrete exterior that requires pressure washing, hiring someone with the right tools to do the job is a smart move.

For windows, washing the exterior of your lobby once a month keeps the interior greeting area filled with unobstructed natural light. Visitors will have a positive experience upon entering a clean entry area. For office windows, you may only need cleaning for them a couple of times a year. The exception to this timing is if your office is near a heavily traveled street. Pollution from passing cars can more quickly obscure your windows, requiring more regular washings.

Pressure washing once or twice a year may suffice for typical office buildings. Pollution can increase the number of times you need exterior cleaning, though, as can having a white building exterior. White concrete or stucco can show dirt much easier than darker colors and will need more frequent cleaning. Similarly, if you live in an area with high levels of pollution, the dirt in the air can settle onto your building, requiring cleanings once a quarter or more often.

7. What Is an Effective Office Cleaning Schedule for Daily, Weekly and Monthly Use?

When deciding on an office cleaning routine, you need to determine which parts of the building need attention daily, weekly and monthly.

For daily cleaning, at the very least, you must have the restrooms cleaned. Additional chores could include vacuuming the lobby and other high-traffic areas, cleaning the lobby area by dusting and wiping down surfaces, cleaning out the microwave and kitchen counters and emptying office trash bins.

A weekly office cleaning checklist should include anything that you don’t have done daily as well as wiping down surfaces throughout offices. You may request carpet cleaning in areas that see a lot of foot traffic.

Monthly cleaning services will include deep cleaning that cleans the carpets, floors, upholstery and drapes. You may also need to have your building’s exterior treated through pressure washing or window washing, at least on the ground floor. Upper levels may need less frequent cleanings because visitors do not get a close view of those areas as they do the ground floor. The exterior of these upper floors do not get as dirty as the bottom floor because they sit farther from ground-level pollution.

8. How Often Do Offices Need Deep Cleaning?

The frequency of deep cleanings depends on how much use your office gets. For instance, lightly trafficked offices where only employees enter the working spaces may only require deep cleanings of the carpets, drapes, upholstery, tile grout and air ducts once every six months up to once annually. Offices with a few visitors and employees may require quarterly deep cleanings. However, those workplaces with heavy traffic from visitors and workers will require deep cleaning at least once a month to reduce dirt, dust and stain buildup.

Benefits of a Regular Commercial Cleaning Schedule

Benefits of commercial cleaning service

Because the average American spends less than 10% of their time outside, the indoor air quality and cleanliness of the places where they live and work is vital to their health. Regular office cleaning can keep workers healthier by reducing disease spread and encouraging total wellness.

1. Prevents the Spread of Disease

Diseases can spread quickly through an office building, stealing employee work time and productivity. To study how quickly germs can spread, researchers put a virus onto one doorknob in an office. After four hours, 60% of those in the facility had picked up the germ. Regular cleaning can prevent such instances by removing bacteria from surfaces such as doorknobs, desks and tables.

2. Retains Workers

A clean workplace also helps you to retain workers. Among those in the tech industry, 93% reported that they would stay longer with their company if offered healthier office space.

A healthy workspace incorporates the seven standards for Well Buildings. These are:

  • Air: Preserving air quality through green cleaning practices and encouraging fresh airflow are parts of this standard.
  • Water: Encouraging regular consumption of safe drinking water helps keep workers focused on their jobs.
  • Nourishment: Promote healthier eating by increasing the availability of fruits, vegetables and other nutritious foods.
  • Light: Increase natural lighting where possible. One study found that more natural light reduced worker drowsiness by 10% and led to an 84% decrease in eyestrain.
  • Fitness: Promote worker fitness with bike storage, employee showers, accessible stairways and space for workers to move around more freely.
  • Comfort: Have ergonomic chairs and desks and accommodate employees, where reasonable, who may need different areas to work.
  • Mind: Incorporate more greenery into the workplace to soothe employees’ mental health.

Among these, the most important for office cleaning schedules is air quality. Choosing a cleaning company that uses environmentally friendly products and cleaning methods prevents contamination of the air with toxic chemicals found in many cleaning formulations while removing dirt and dust that can worsen existing allergies and asthma.

3. Saves Time

When you establish a daily cleaning schedule for your office, you save time on booking individual sessions in the future. You can book regular deep cleaning sessions for your workplace, too. Doing this task ahead of time will save you time to focus on more critical aspects of the building’s operations.

4. Leaves a Better Impression on Visitors

Visitors who come to a clean office building immediately have an impression of efficiency and productivity. Though workers usually do not have the responsibility of cleaning their work areas, visitors may not recognize it. Instead, they may blame the company for failing to have a clean office. Regular cleaning, especially of visitor areas such as lobbies and restrooms, leaves visitors with a better impression of all businesses within the office.

5. Helps Carpets and Floors Last Longer

If you have frequent cleanings of your building, stains have less time to set in on carpets and floors. When the time comes to clean these surfaces, the cleaners will require less time and effort to achieve good results because there is less dirt present. Regular cleanings can preserve the lives of your building’s floors and carpets by reducing the number of stains that would lead to replacing these surfaces.

Schedule Office Cleaning Services Today

Professional Cleaning Service

You need a clean office building, and at Shine Facility Services, we’re here to help. Both our commitment to quality and our use of eco-friendly cleaning products and methods ensure that you get a cleaner building with less impact on the environment and your employees’ health. To verify your satisfaction with our services, we will follow up with you for feedback on our cleaning. We want to make you happy with the cleanliness of your office building.

When you want to schedule an office cleaning routine with us at Shine Facility Services, contact us online. We are just a short email message away from working out the best time to come to your office for regular and deep cleaning services.

Handyman remodeling a room.

5 Ways Your Business Can Benefit From a Handyman Service

Running a business requires an overwhelming amount of energy, time, and money. Not to mention you become the go-to person most of the time. Unless you have a designated in-house maintenance department, you may find yourself wearing the hat of a handyman in addition to all the others you wear throughout your work week. To minimize your stress and to-do list, consider hiring a professional handyman. Here are five ways you can benefit from a handyman service:

 

You Will Not Have to Do the Work

Just like your home, your business facility will have maintenance issues. Whether it is a clogged toilet or faulty electrical wire, a high-quality handyman service will have your repairs completed without you having to do the work yourself. Merely specify what needs attention and the handyman will finish the tasks, leaving you to attend to other essential responsibilities.

 

No Need to Hire Multiple Contractors

Sweating over both how to paint a room and fix a broken faucet? No need. A professional handyman can perform a variety of work that will eliminate the need for additional contractors for each job. If you have a range of different projects, inquire about what specific tasks your handyman can resolve prior to hiring. They can often do more than you’d think, saving you the time of having to research several contractors.

 

Electrician fixing light bulb

 

You Will Find Other Projects that Need Attention

As you go about managing your business, it is easy to have matters go unnoticed. However, in addition to performing repairs, a premium handyman service will also point out other areas of your facility that may require attention that you have overlooked. Noting what issues there are throughout your building will prevent it from worsening if addressed in a timely manner.

 

It Will Keep Your Business Looking Its Best

With a full schedule, it can be challenging to keep your building in great shape. Nevertheless, upholding a pleasant environment is imperative for current and prospective employees and clients. Repairing and maintaining the more delicate details, such as lighting fixtures, windows, or painting via a handyman service will help ensure you do not earn a reputation of not caring about your business or facility.

 

You Will Save Money and Time

Hiring a handyman service will not only offer you and your business all the above benefits, but it will also save you money and time. Taking on maintenance projects yourself may initially sound like a great idea until you realize it requires a skilled professional. With your maintenance needs taken care of, you’ll be able to focus more on your business, while reducing costs associated with the building’s preservation.

Feeling confident in your choice of handyman services for your business is crucial. Do not settle when it comes to maintenance. Regardless of your building’s size, the experts at Shine Facility Services have experience in a variety of skills, including plumbing, light construction, and full facility management services. Hiring professionals like the ones as Shine will save you the headache of doing it all yourself; it will save you the time and money of researching and paying several contractors; it will help you know what other areas may have been overlooked; and most importantly, it will keep your business looking well loved and taken care of. Contact us for more information!

3 window cleaners hanging from harnesses cleaning windows.

Why The Facility Management Industry Will Continue to Grow in the Future

In 2017, the global facility management industry hit a valuation of $30.1 billion per year. By 2026, that number is projected to triple to $91 billion. For such a large industry, its interesting that most people aren’t even exactly sure what it is. Facilities management is an umbrella term that refers to a wide variety of support services essential in ensuring a business runs as efficiently as possible. This is essential as businesses scale in size as managers, HR directors, and executives find themselves in charge of more staff, buildings, and equipment. So let’s take a look at how facility management services play an integral role in the modern business.

 

Examples of Facility Management

Facility management is all about creating cost-effective working processes. The idea is ensuring that all of a business’ resources are properly integrated and utilized. This covers everything from using smart IT systems to control HVAC systems and lights, to ensuring physical spaces are tidy and clean. This expands even further out to cover areas such as installing new fixtures and furniture, painting offices, and so much more.

 

Why is this Important?

In business, efficiency determines what separates the best from the amateurs. When coordinating large groups of people, it’s essential that your facility and its assets are properly managed. Facility Management service companies can make sure your company is compliant with all regulations and properly maintained. In addition, as companies invest in equipment and technology, it’s important this is all well maintained to promote the products lifespans.

 

Focusing People on the Right Tasks

Surprisingly, even medium-to-large-sized businesses often have people distracted from their main job requirements doing something out of their mandate. Time is money. You shouldn’t have to worry about changing a lightbulb, making sure people show up on time, or even something as simple as having enough coffee in the breakroom.

Facility management continues to grow because it helps focus people on their jobs, while the menial tasks are synced up through a combination of professional support and the latest software technology.

 

Different Needs for Different Industries

Most importantly, facility management isn’t about a one size fits all approach. It recognizes that each sector and business has its own unique needs and challenges. For example, tech start-ups need a heavier focus on system management and integration, whereas a business consulting firm may employ facility management that operates on a more flexible schedule that matches the firm’s clients.

For this reason, you’ll want to first make an assessment with a professional to see what areas you can really benefit in to have a tailored, unique strategy for your company.

 

What Steps Should My Business Take?

Every business is different. However, even the smallest company can benefit from facility services. The key idea behind facility management is taking away distracting things like building maintenance, cleaning, and more so you can focus on the core components of your business. Contact the Shine Facility Service team today to see how we can help you. We can assess your needs and implement the best facility management strategy so your business can truly thrive.

facility management service

The Hidden Value of a Facility Management Service for Your Business

We’ve all had this experience— you sit down and want to get to work, but something goes wrong. Maybe there’s a light bulb that’s flickering. Or maybe your chair is creaking every time you make the slightest movement. Whatever it is, there seems to almost always be some little thing that needs to get fixed. This is what facilities management is. It goes far beyond janitorial services to include not just cleaning, but everything you need to make sure your office has what it needs to run its best. Here are just a few of the things facilities management takes care of:

1) Cleaning Service

This is probably the first thing that comes to mind. And a clean office is a well-functioning one. Studies have shown that employee morale and productivity are much higher in tidier spaces. It’s hard to pinpoint exactly what it is, but people seem to work better in a clean environment. Naturally, professional sanitation is the centerpiece of facilities management. But cleaning services far exceed running a vacuum cleaner or emptying the trash, but essentials for office health such as sanitation and changing things like HVAC filters and more.

 

2) Installation Assistance

Let’s say you’ve gotten a large new monitor to use for presentations. Investments in your business like these can cost quite a bit. So you want to make sure they are installed properly. Facilities management can assist you in helping to wall mount that new screen, assemble bookcases and shelves along with other benefits such as repainting a room. You get all the experience of skilled tradespeople at a much more reasonable price.

 

3) Electrical and Appliances

What do you do when a critical appliance doesn’t work? From the coffee maker to wall outlets, these small details are essential for the success of your office. This is doubly important if there’s been recent storms or other problems that may be causing trouble with the electrical systems around your office. Most offices have thousands of dollars worth of computer equipment and you want to make sure they are protected from power surges and other problems. Think of facilities management as a general handyman to help fix whatever your needs from plumbing to electric sockets and more.  

4) Scheduled/On-Demand

The best thing about facilities management is that we can work around your schedule. You can schedule cleaning times that best work for your office whether that’s in the mornings, afternoons or after hours. But likewise, we are available on demand. Let’s say you host a large corporate party and need some help cleaning up afterward. We got you covered. Or let’s say there is an accident over the weekend. We are available on-demand 24/7 to help sort out whatever your needs.

 

Getting the Best in Facilities Management for Your Office

No matter how big or small your company is, we at Shine Facility Services are here to help you. Our team of trained facility experts has experience in not just janitorial services, but everything from light construction to plumbing and even appliance repair so that whatever you need to make your office run smoothly, we can help you fix it.

facility services

How Shine Facility Services Take Advantage of Apps

Over the years, advancements in technology have made communication apps an indispensable tool for businesses. No matter the industry, apps in businesses help in extraordinary ways. They make connecting with others effortless, regardless of geographical location. Shine Facility Services takes advantage of apps by using them for communication across the company, improving our business tremendously. Here we will walk you through the effect apps have on streamlining and saving time.

 

Streamlining Processes

One of the main improvements our business has experienced in using apps for our business is streamlining our daily telecommunications. Because our facility services require janitors to travel throughout our servicing area, it is essential to get in touch with them in a quick and efficient manner–as time is of the essence in our field of work. Unfortunately, older technology did not permit this necessary process–making it difficult to maintain a connection between us and our employees. However, with the evolution of apps, we are able to modernize this task, eliminating redundant steps.

Offering any and every business quality cleaning service at an affordable price is always our focus and with the use of our communications app, we will be able to maintain this goal. Whether you require large commercial facility services or a smaller office cleaning service, you can contact us directly through the app and we will get to you quickly.

 

Saving Time

With the busyness of the day-to-day, there is nothing more frustrating than spending hours playing phone tag with another company, wasting your time and effort trying to get in touch with the person you need. Because work hours are often limited, personnel are always looking for ways to carve out more time in their days. We recognize how valuable your time is and ensure that the instant communication that this app provides you and our cleaners will save you time. Your business will not have to worry about the hassle of going through a phone line or being placed on hold when you need to contact us. The instant communication of our app allows us to connect and follow up with you as swiftly as possible.

The entire staff at Shine Facility Services takes pride in our office cleaning services. We live to make certain your office or building looks its very best for your clients. Combining our communications app, our on-site inspections, and performance tracking and feedback, we aim to provide you with the most efficient and time-saving cleaning and janitorial services available in the Bay Area.

Whether your company is a small tech startup or a large office building, we will personalize our facility services to meet your specific cleaning needs. We offer modern eco-friendly cleaning services, free of dangerous chemicals and cleaning agents to ensure the health and well-being of our staff and clients and to ensure that the necessity of environmental sustainability in business is maintained. If you are in need of a team of highly-skilled janitorial or facility management professionals who care about your building and will work diligently to exceed your expectations, contact a Shine Facility Services representative today.

Why Parking Lot Maintenance Is Critical For Your Business

Why Parking Lot Maintenance Is Critical For Your Business

The parking lot is the first area that the customer and potential customer will come across. It is the physical face of the business. A messy, dirty, and poorly kept parking lot may give the wrong impression for the rest of the business and how its run. Parking lot maintenance is an essential aspect of the company and could have a massive impact on long-term business growth.

Parking lots are designed to withstand the elements, but they are not intended to maintain themselves. Regular care and maintenance help to sustain the function and appearance of the space. Here are some ways in which you can stay on top of parking lot maintenance in your business.

 

Pavement Maintenance

Sweep away debris, grit, glass, and clean spilled liquids like oils off the floor properly to avoid the premature wearing of the asphalt’s smooth surface. Just as you would use office cleaning services for office space, janitorial maintenance is an essential aspect of parking lot maintenance.

 

Prevent Potholes And Repair Cracks

Unrepaired cracks and holes will encourage water collection that can freeze and expand, furthering the damage in the process. Cracks can also promote the growth of weeds which can be a hazard. Fix damage immediately to avoid costly repairs and even more expensive liability issues. Rushed repairs are just a band-aid and can cause more damage, take the proper care and time to fix problems properly.

Parking lot maintenance

 

Pavement Protection

Corrosion caused by petrochemicals like antifreeze, battery acid, chlorine, gasoline, and motor oil chemicals can deteriorate asphalt over time. Oxidation caused by changes in water and temperature, and by sun damage can also break down the asphalt surfaces. A paving expert can lay proper sealant or overlay pavement protection which could reduce the risk of erosion and damage. Sealcoating can add years to the life of your pavement, which is why we recommend applying it in the correct weather conditions.

A parking lot will see a massive volume of vehicles every day which can put a lot of pressure on the paving surface. It is just as important to have your paving laid correctly, as it is to maintain it.

 

Redesign Your Parking Lot From Time To Time

Some portions of the pavement will be driven over more than others, and therefore experience an increased volume of vehicle weight. These areas will contain more wear and tear. Redesigning some of the driving stripes and parking bays could provide a solution to this problem and optimize the longevity of your parking lot. Redesigning may also offer the opportunity to increase parking space productivity. Make sure to follow ADA guidelines though to enforce the proper amount of handicapped-accessible parking stalls.

 

Handle Parking Lot Drainage Issues Immediately

Parking lots experience many weather conditions including rain and snow, so proper drainage must be in place to prevent sewage issues. These drains must be in good working order as backed up drains can produce an unsightly and smelly mess. Water on the pavement can also affect the stability of the surface.

At Shine Facility Services, we understand how important it is to maintain a professional and consistent image. We pride ourselves in providing a comprehensive range of expert business and commercial maintenance and cleaning services in San Francisco. Contact us to find out more about the facility services we offer; Shine Facility Services could prove to be a very valuable resource for your business.

cleaning computer monitor

How Eco-Friendly Cleaning Products Boost The Business Environment

Eco-friendly cleaning products are a safe alternative to toxic, chemical laden, traditional cleaning solutions. While eco-friendly products are better for the environment, it may come as a surprise to know that they may also preserve the life and appearance of expensive furniture surfaces. There are many advantages to using natural products over those that contain chemicals.

 

Fresh, Natural Scents

Traditional cleaning products contain artificial perfumes to improve the smell of the space, but these perfumes also act as a buffer to mask the smell of the strong chemical ingredients. Environmentally friendly cleaning products use natural, fresh, and chemical-free scents such as fruity citrus and essential oils.

 

Less Residue

Harsh chemical cleaners leave a residue on surfaces which can cause visible streaks and can build up over time dulling the surfaces. They also leave an invisible residue in the air which can collect in the air ducts and recirculate around the room. Eco-friendly cleaners, on the other hand, leave no residue and therefore no streaks either.

Eco-Friendly Cleaning Products

 

Improved Air Quality

Although workspaces are usually cleaned after hours, traditional cleaning products can leave behind harmful gasses and toxic fumes that linger. Chemicals such as chlorine bleach and ammonia, are both highly acidic and the toxic gas that they produce will be inhaled by anyone nearby. Side effects of bleach inhalation can include headaches, coughing, watering eyes, and irritation to the eyes, nose, and throat.

Eco-friendly products do not contain such chemicals, which makes them safe for use in confined spaces, such as office restrooms, and the home.

We are often not aware of the negative effects of toxic products until they are removed from our environment. Fresh, clean, and non-toxic air can enable employees to focus and think more clearly. This can improve productivity and the quality and efficiency of their work. Green cleaning products do not contribute to the existing toxins in our environment which can help to enhance the general mood and morale of the office. Toxic chemicals can affect the respiratory system and cause headaches which can have a detrimental effect on the health of your employees, and in turn, could increase their number of sick days.

In addition to using natural products, keeping spaces tidy can improve the cleanliness of the workplace. Clutter provides more surfaces for dust to collect and makes deep cleaning harder to achieve. The removal of clutter and the tidying of the workplace will improve both the appearance and cleanliness of the space.

 

Hiring a Janitorial Service

Shine Facility Services offer facility management and janitorial services in San Francisco. We know how important it is to ensure that the workspace is a safe, clean, and healthy environment which is why we provide quality and effective green cleaning services for our clients. The use of our eco-friendly cleaning products in your workplace can help to improve the health and productivity of your employees. Contact us to find out more about the services we offer and to find out more about the benefits of using eco-friendly cleaning products in your business.